Hospitality scheduling for hotels, bars, cafés, and event venues
One platform for front desk, F&B, housekeeping, and events. Schedule across multiple properties, manage casual staff, and respond to seasonality without losing track. Free for your first venue.
Hospitality scheduling has more moving parts than most software handles
Multi-property and multi-department staffing
A hotel has front desk, housekeeping, F&B, and events - sometimes spread across two or three properties. Each department has different leads, different rules, and different busy hours. Most tools force everything into one flat staff list and call it a day.
Seasonality and event peaks
Summer doubles your bar staffing. A wedding triples your banquet team for one Saturday. A conference fills every room midweek. Static schedules don't survive the swing - you need to staff up and down without rebuilding the rota from scratch.
Casual, part-time, and cross-skilled staff
One employee works the bar Friday and the breakfast service Saturday. Another covers reception during the day and reception at night when their kid's home from school. Cross-skilling is a feature, not a bug - but most schedulers treat staff as if they have a single role.
Made for the way hospitality actually staffs
Multi-property, multi-department, and multi-role from day one. Hospitality teams don't bolt onto retail software - they need their own.
Multi-property scheduling
Manage multiple hotels, bars, or venues from one dashboard. Each property has its own schedules, staff, and reports - but the same team lead can move between them without juggling logins.
Departments and roles
Organise staff into departments (front desk, housekeeping, F&B, events) and roles within them. Filter the schedule by department to see what one team is doing without the noise of the others.
Event and banquet shifts
Spin up one-off shifts for weddings, conferences, and private functions. Assigned staff are notified instantly, and the unassigned pool makes it obvious what's still uncovered.
Casual and part-time mix
Mix full-time, part-time, and casual staff with an employment type on every profile. When a gap opens, the replacement finder surfaces who's actually free that day - same department suggested first.
Pay rates on every profile
Each person's pay type and rate live on their profile, and the Labour cost report prices the week's scheduled hours per person and in total - so you know what the rota costs before it runs.
Payroll-ready exports
CSV and PDF exports of schedules and hours that drop straight into the payroll workflow you already run - no manual reformatting before payroll Friday.
From property setup to published rota
1. Set up your properties and departments
Add each venue and the departments inside it. Each property keeps its own schedule, staff list, and reports - so what happens at one site doesn't blur into the next.
2. Build flexible rotas, week by week
Drag staff onto the calendar by department. Copy a standard week forward in one click and override for events. Approved time off is flagged the moment you schedule over it.
3. Publish and adapt
Publish the schedule and notifications go out instantly. Last-minute swap because of a private dinner? Two taps and it's reflected everywhere.
Hospitality scheduling questions, answered
Yes. Multi-property support is included from the Starter plan upward. Each property has its own schedule, staff list, and reporting, and you switch between properties from one dashboard without juggling logins.
Yes. Departments map to Emplora's colour-coded teams. You can filter the schedule by department, spot coverage gaps per team at a glance, and run hours reporting split by department.
Yes. Create the event's shifts on the day, add a note ("Hristov wedding - banquet hall"), and leave them in the unassigned pool while you decide who works it. Assign staff and they're notified on their phone instantly - the replacement finder helps fill anything still open from whoever is free.
Casual staff sit in the same roster with their own employment type and pay rate. When a gap opens, the replacement finder shows who's free that day - so you fill it in two taps instead of texting down a list. Their hours land in the same reports, kept distinct by employment type.
Emplora exports schedule and hours data as CSV or PDF in formats compatible with most major payroll systems. PMS integrations are on the roadmap; in the meantime, the CSV export is the most reliable bridge.
Coming from Deputy? See how Emplora compares on pricing, features, and what each is genuinely better for.
Emplora vs. DeputyRun scheduling that fits your venues
Free for your first venue. Set up departments, invite team leads, and publish your first rota the same day.